Terms & Conditions/ Membership Agreement

**WAR ROOM PERFORMANCE LLC - Membership Agreement**

This Membership Agreement ("Agreement") is entered into between WAR ROOM PERFORMANCE LLC ("Gym") and the undersigned member ("Member"). By signing this Agreement, the Member agrees to the following terms and conditions:

### 1. **Membership Terms**

1.1 **Membership Fees**: The Member agrees to pay all membership fees as outlined at the time of registration. Fees are non-refundable unless otherwise specified in this Agreement.

1.2 **Billing and Payment**: Membership fees will be billed on a recurring basis according to the chosen membership plan. Payments are due on the date specified in the billing regardless of attendance. A card is required to be kept on file for all accounts, regardless of cash payments, to ensure timely automated billing.

1.3 ** Late Payment Policy** All membership fees are due on the scheduled billing date. Payments not received within five (5) calendar days after the due date will incur a 9.09% late fee, as outlined in the current fee schedule. Late fees are the responsibility of the member and must be paid in full along with the outstanding balance before the account is considered current.

Members with unpaid balances for one or more billing periods will not be eligible to train or attend classes until all past-due amounts, including late fees, are fully paid.

### 2. **Cancellation and Freezing of Membership**

2.1 **Cancellation**: The Member may cancel their membership by providing written notice to the Gym at least 30 days prior to the next billing date. Failure to provide timely notice will result in the Member being billed for the next billing cycle. 

All Memberships require proper notice to cancel or pause, as outlined in this agreement: 

- Members must submit a cancellation request in accordance with the gym's stated notice period. 

- Accounts cancelled without the required notice period will be billed for the remaining notice period and processed as a full termination.

2.2 **Reactivation of Membership** Any membership that has been cancelled or fully terminated and later reactivated will be subject to the current registration fee and current membership pricing in effect at the time of reactivation. Previous pricing, promotions, or terms do not carry over once a membership has been cancelled.

- A Reactivation/ Registration Fee will apply upon rejoining.

- Reactivated memberships are subject to current pricing and Terms at the time of re-enrollment.

2.3 **Freezing Membership**: Membership pauses are limited to one (1) pause per calendar year, unless there is a serious medical reason. Members may request to pause their membership for a maximum of one (1) full billing cycle (one month). All pause requests must be submitted in writing and received by the gym at least thirty (30) days prior to the next scheduled billing date

The minimum pause duration is one full billing cycle. Short breaks of one or two weeks for non-medical reasons are not eligible for a membership pause, and the member remains financially responsible for that billing period.

An immediate pause may be granted in cases of serious injury or illness, at the discretion of the gym, with proper notification to staff.

Members returning early from a pause remain inactive and are not eligible to train or attend classes until regular membership billing resumes. Billing will restart on the member’s original billing date unless otherwise approved by the gym. Members returning from a pause will resume billing on their original billing cycle, provided the account was paid in full prior to the pause.

Freezing a Membership for longer than 30 days will be subject to the members choice to automatic cancellation, or a membership hold for $30 a month to keep your current price point for your membership spot. A membership hold has no access to classes. 

**No Refunds**:

No refunds will be issued for canceled or frozen memberships unless the Member was wrongfully charged due to a billing error by the Gym. 

Code of Conduct

3.**Muay Thai Gym Dress Code** – Quick Guide

Men: Tops: T-shirts, tank tops, athletic tops that cover the chest. 

Bottoms: Athletic shorts, Muay Thai shorts, running shorts. Avoid jeans, cargo pants/ sweatpants etc. Clothing must be respectful and not sexualized. Avoid overly tight, sheer, or revealing items. Barefoot on the mat no shoes. Remove all jewelry. Hair tied back if long.

Women: Tops: T-shirts, tank tops, athletic tops, or modest sports tops that cover the chest (midriff coverage preferred).

Bottoms: Athletic shorts, Muay Thai shorts, athleisure leggings only, running shorts, only appropriate athleisure. Avoid jeans, cargo pants/ sweatpants etc. Clothing must be respectful and not sexualized. Avoid overly tight, sheer, or revealing items. Barefoot on the mat no shoes. Remove all jewelry. Hair tied back securely.

General Rules: Clothing should allow full movement for kicks, punches, and clinching.

No offensive graphics or language.

Coaches may ask members to change clothing if unsafe, inappropriate, or not respectful. 

Code of Conduct – Appropriate Behavior

All members are expected to behave respectfully toward coaches, staff, and fellow members at all times. Any inappropriate behavior, including harassment, disrespect, unsafe actions, or sexualized behavior, will be addressed by the coaches.

The coaches reserve the right to terminate membership or remove any individual whose behavior is deemed unacceptable. In such cases, communication regarding the decision will be provided to the member.

### 4. **Liability and Waiver**

The Member acknowledges that participation in Muay Thai and other activities at the Gym involves inherent risks. The Member agrees to release, waive, and discharge the Gym, its owners, instructors, and staff from any and all liability for personal injury, property damage, or loss resulting from participation in Gym activities.

### 5. **Governing Law**

This Agreement shall be governed by and construed in accordance with the laws of the state in which the Gym is located.

### 6. **Acknowledgment and Acceptance**

By signing below and/or paying for a membership the Member acknowledges that they have read, understood, and agree to be bound by the terms and conditions of this Agreement.